Aras On-Line RFP - Workflow

Question	Response
Describe the process of editing or adding a workflow to the system.	Tailoring Aras Innovator is performed using the Administrator’s Solution Studio screens using Internet Explorer. Forms, Workflows, Lifecycles, Identity membership etc, are all administered using an intuitive drag-n-drop interface. The Aras enterprise solutions are provided with pre-configured workflow process maps. The customer is able to modify these maps or create entirely new processes using the GUI-based solution studio provided.
Alert internal and external users via e-mail and/or an in basket dashboard when audit report or response is past due. (AUTOMATIC acceptance by auditee).	Fully compliant. The Aras Innovator workflow engine includes features for serial flow, parallel flow, loop-back, voting, delegation, task refusal, escalation, reminders, and pooled voting. Notification is provided through a unified In-basket functionality and/or through email notification
Workflow Map Editor
On the fly workflow/lifecycle routing	Workflows and lifecycles can be definitely be modified while in-process. With the right privileges you can do this interactively, using method code or through the web service. Some examples of workflow automation can be found at: http://aras.com/Community/files/folders/innovator_framework/entry23.aspx
Process workflow must be fully automated and easy to configure with real time view/editing.	Fully Compliant. The built-in workflow service features serial flow, parallel flow, loop-back, voting, delegation, task refusal, pooled voting and email notifications. Workflow processes can be easily created and tailored by the customer.
Ad-hoc Access control – activity based access control	Each Item in Aras Innovator is linked to a Permission item (similar to an Access Control List), which controls access to that item. Permissions may be specific to a single item (aka Private Permission) or may be the same for many items. Permissions may easily be changed as an item goes through its lifecycle using State Permissions, or may be set through method code or the web service.
Task allocation at runtime	Tasks can be assigned at runtime using a built-in substitution mechanism. This allows you to assign tasks (and Permissions, etc.) to users that serve in roles specific to individual items (like Document Owner). Method code can also be used to implement more sophisticated assignment logic.
Provide electronic sequential approval signatures and dates for each document.	Fully compliant. Customer configurable workflow processes provide the approval/e-signature and sign off dates
Provide a system for tracking document change control requests by site and department with requester name, date, requested change and date approved or rejected	Fully compliant. Integrated change request and change notification
Alert internal and external users via e-mail and/or an in basket dashboard when documents have been reviewed, approved or obsoleted and provide the capability for the system administrator to know who has received and read the documents.	Fully compliant. Workflow and project assigned tasks are both emailed, and also tracked in an in-basket dashboard. User interactions with the InBasket are logged to the database to provide evidence that users have received and read documents.
Have the ability to send documents out to several people at one time in parallel for review and comments multiple times with a date the documents were sent and the date each person made comments.	Fully compliant. Workflow maps allow for the automated routing of the document through the approval process. Workflows can include both serial and parallel Activities, and looping (iteration) between Activities. All activity is logged to the database for reporting and metrics.
Have the ability to send documents out sequentially for approval in series using predetermined approval lists.	Fully compliant. Customer definable workflow maps allow for the automated routing and commenting on of the document approval process
Process workflow must be fully automated and easy to configure with real time view/editing.	Fully compliant. The built-in workflow service features serial flow, parallel flow, loop-back, voting, delegation, task refusal, pooled voting and email notifications. Workflow processes can be easily created and tailored by the customer.
Automatically trigger regulatory issues and OTC cGMP requirements.	Fully compliant with tailoring. The built-in workflow service features serial flow, parallel flow, loop-back, voting, delegation, task refusal, pooled voting and email notifications. Workflow processes can be easily created and tailored to meet customer specific processes. Aras Innovator Program Management would also be able to be utilized to manage activities related to quality audits. Utilizing this method, regulatory issues and OTC cGMP requirements can be modeled in project templates as activities or checklist tasks. The most effective method that aligns best with Alberto-Culvers business processes would be determined during the assessment and implementation processes.