Picking the Open from Aras command will bring up a search dialog for Documents:
Note that the columns displayed in the dialog are configurable by the administrator and so may appear different at your site.
Capabilities within this Search dialog include:
In the top blue-colored row, you may enter search criteria for any column. In the picture above you can see that "Preliminary" is entered for the State column, meaning that only Documents with State=Preliminary will be returned when executing the search. You may enter search criteria for multiple columns simultaneously, and you may use the asterisk "*" character as a wild card. Some examples:
The Run Search button will execute the search based on the values you've entered in the blue search row. In addition to the criteria you entered, the search results will automatically be filtered such that:
If no search criteria are entered in the blue bar, all Documents in Aras that are managed by Aras and with the matching Authoring Tool will be listed.
The Clear Search Criteria button will clear any search criteria you've entered in the blue search row, so that you may enter different criteria.
This lists the various Aras Item Types that you can search on. Only Item Types corresponding to your valid set of Document Types can be selected.
The select list next to Clear Search Criteria allows you to select a pre-defined Saved Search. Saved Searches can be defined in the Aras Web Client using the Search > Save Search... command. Once defined they will appear in the list; if you select one it will immediate execute that saved search and show the criteria in the blue search row.
Note that saved searches created from Advanced or AML search types in the Aras web client will not function in this search dialog.
The Saved searches selector will also automatically include “virtual saved searches” that correspond to each Document Type you have access to. These virtual saved searches are indicated by an asterisk in front of the name. So for the “Document / Product” Document Type, there will be a virtual saved search called “*Document / Product”. These virtual saved searches just provide an easy way to access all documents of a given type.
Clicking on any column header in the search dialog will cause the search results to be sorted by that column. Clicking the same column again will reverse the order.