Document Management

Centralize Your Documents

During the lifecycle of a typical product many documents are created containing critical information which needs to be shared and forms part of the product record. The creators and users of these documents are usually spread across many functions and locations making the management of these documents a significant challenge.

Controlled and Secure Access

Document Management with Aras includes version and change control for files in multiple formats in a secure, searchable repository. Users across multiple teams and locations now have easy access to critical information required for the projects they are working on.

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Key Features

  • Manages all types of documents and file formats, including Microsoft Office, PDF, drawings, TIF and more
  • Associates documents directly to products or projects
  • Secure storage in optionally distributed and replicated file vaults
  • Simple and advanced full text search modes
  • Document lifecycle status management, versioning and user access control
  • Comprehensive revision and version control and change control workflows

Document Management Using Microsoft Office

Watch a demonstration of the business requirements for document management and how Aras Office Connector supports those requirements.

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  • Easy access to critical documents reduces unnecessary errors and delays
  • Secure online collaboration supports global product development and supply chain collaboration strategies
  • User authentication and access management increases control over critical intellectual property
  • Ability to include documents in all PLM processes increases engineering efficiencies


PLM and PDM capabilities are powered by Aras Applications which are available on either an Open or Subscription basis.

Enabling Application Open Subscription
Product Engineering

Find Out More

GETRAG Ford: Developer Documentation Tool (6 Minutes)

See a showcase of GETRAG Ford's solution for keeping track of apps that designers have created.

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Aras Innovator 11: Document Management (6 Minutes)

Watch the demo as it demonstrates the use of Document Management within Aras Innovator 11.

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The Microsoft Office Connector for Aras Innovator

The Office Connector for Aras extends the PLM benefits of Aras to users in Microsoft Excel, Word, PowerPoint and Outlook.

Watch the Video

Related Capabilities

ALM Integration

Creates complete system view of multidisciplinary products by linking embedded software deliverables into enterprise processes while source code is managed in ALM.

Bill of Materials

Manage complex MBOM and EBOM structures with Aras across mechanical, electronics, and software to assure consistency and control through the product lifecycle.

CAD Integration

Securing CAD data and making it available to other users accelerates development and reduces errors.


Change management with Aras streamlines change requests, assessments, and orders and ensures visibility across disciplines and in the extended supply chain, reducing errors and avoiding delays.

Component Engineering

Simplifies selection, approval, sourcing, and compliance for externally sourced electronic components.

Configuration Management

Provides a comprehensive closed-loop system using CMII and CMPIC certified methods for managing the configuration of a product or system throughout its life.

Digital Mockup

Perform advanced design-in-context 3D analysis of complete products using ultra-high performance multi-CAD digital mockups with virtual assemblies.

Office Integration

Making Microsoft Office documents secure and easy to find eliminates delays and keeps everyone on track.


Ensure consistency of information by automatically managing relationships between part items and relevant CAD models, drawings.

PDM Integration

While Aras provides full PDM capabilities, integration with other PDM environments which manage CAD, parts, BOMs and documents is also available.


Providing visibility into projects and programs, enabling enterprise organizations to plan and manage resources, mediate risk and maximize profitability.


The Aras Quality Management System application provides businesses with advanced product quality planning (APQP) tools to manage risk, improve quality, and attain environmental, regulatory, safety, medical, and other forms of compliance.


Enables the creation of a single, multi-discipline requirements hierarchy, critical for designing complex products which combine hardware and software.

Systems Engineering

Provides management of the lifecycle of complex multi-disciplinary products from requirements, through development, manufacture and support.

Technical Publications

Enables cross-discipline authoring, visualization, sharing and publishing of topics-based, modular documentation within a secure, managed environment.


Ensuring that CAD files and documents are secure and quick to access using distributed/replicated vault capabilities and high-speed file transfer.

Visual Collaboration

Enabling all users to view, markup and discuss CAD designs and documents helps teams make better decisions in less time.