7.3 Opening Old Versions

When a user clicks on Open from Aras, the user opens the latest version saved in Aras. However, since the old versions are still managed in Aras, it is possible to open the old versions as well. This is done using the Versions command, after you’ve already opened a file using Open from Aras. Clicking Versions will open a dialog like this, after you click Run Search to show all versions:

Aras Office Integration 1.0

Select the desired version to open, and click View.

Since the file stored with each Aras version has the same file name, some special handling is used to be able to have multiple files with the same filename active in Office at the same time. As described in section 3.4, Office files are managed locally in an Office sub-directory of the Aras working directory, for example “C:\ArasWork\Office”. This is where the latest version will always reside. If you open an old version, it will create a sub-directory using the version number, and put the old version in there. For example, let’s say there are three versions of a particular Document stored in Aras, and the filename is “myfile.docx”. Then the user performs this sequence of commands:

Open from Aras

Version 3 file is stored as C:\ArasWork\Office\myfile.docx


select version 2
Version 2 file is stored as C:\ArasWork\Office\2\myfile.docx


select version 1
Version 1 file is stored as C:\ArasWork\Office\1\myfile.docx

After this sequence, all three versions will be active in Word at the same time.

Note: The ability to open multiple versions at the same time only works in Word and PowerPoint, it is not supported in Excel. If you use Versions in Excel, the connector will prompt you if it is OK to close the current version first, so that the old version can be opened.

When you open an old version using Versions, it will be indicated in the ribbon by a grey status icon like this:

Aras Office Integration 1.0

You will not be able to lock or save an old version back into Aras, it is read-only.