Robin Bai - Thursday, April 30, 2009 2:07 AM:
I create a new file on TOC but don't know how do check in and check out to this file?
I once to see the help but it describles too simple to understanding, so could you illustrate the check in, check out steps to me?
I have 3 questions
1. How to check in the file to a specified valut?
2. How to check out the file from a specified valut?
3. How to do revise to the file?
//This is from help but it's too simple, i have many question in it.
Check-in and Check-out
All file access is managed through built-in file check-in and check-out controls. Once a user has a file stored in a vault [how to get the file into system defined valut?], the document must be checked-out of a work area for any changes. The working directory location is determined by a User setting that is established for each user. A default value for the working directory is established in the User itemtype, but may be overridden by the user via Tools, Preferences.
In order to check out a file for editing, it cannot be locked by another user. When the file is checked out, it is automatically locked and no other user may check it out or check it in. Once the edits have been completed, the user can check the file back in. The check-in operation copies the file from the working directory into the user’s designated vault location.
SamsAn - Monday, May 4, 2009 4:03 AM:
1. How to check in the file to a specified valut?
a) Users in Innovator has DefaultVault property (data_type=Item, data_source=Vault). So, if you login into innovator as testUser with DefaultVault=TestVault and save a file then the file is sent to the url of TestVault.
b) Programmatically through IOM.Item.attachPhysicalFile method and VaultID explicitly specified.
2. How to check out the file from a specified valut?
A file instance contains information about its vault. So, it is checked out automatically from the correct vault.
3. How to do revise to the file?
File ItemType (see TOCAdministrationItemTypes) has Versionable=1, ManualVersioning=0. It means File instance is automatically versioned after lock/update. Major Revision of File instances is incremented during the versioning since they have released Life Cycle State by default.
SamsAn.
Original Mind Any Level Innovator Solutions Free-Lancer, http://sites.google.com/site/caraacc
Brian - Monday, May 4, 2009 8:30 PM:
Hi Robin,
Files are automatically put in the vault when you attach them to a Document Item.
Create a Document and in the Files tab create a new relationship. Select the electronic file that you want to put into the Document container. Innovator will come up with a message saying "Calculating check sum and file size" or similar. The file is now in the Vault.
To check out a file open the Document which contains the File. Lock the Document and right click on the file you want to check out.
Click the Check out for "File".
The file is now checked out to your User Directory that you set up when you first logged into Innovator.
Now you can edit the file as you normally would. When you are ready to put the changed file back in.
Open the Document Item. Lock it and right click on the File. You will see a Check In option. Select this. You will probably be asked to save the file then you will see the "Calculating check sum and file size" message again.
Save the Document Item. The file is now checked back in.
You can only check out a File if the Document it is contained in is in Draft state. If the Document is "Released" then you have to put it through the ECN process to get a new version into Draft state. Then you can check it out and make the changes.
Hope this helps.
Brian.
Brian - Monday, May 4, 2009 8:36 PM:
The picture in the last post doesn't seem to want to load on its own.
If it doesn't load then just click the box where the picture should be and it should open in a new browser window.
